Attendance MattersTo report a student absence

To report a student absence

  • Student name
  • Tutor group
  • Reason for absence

Text: 07860 034183 before 9.15am

Attendance Matters

There is a direct link between attendance and attainment in school. We are therefore committed to working with parents and carers to ensure all students achieve as high a level attendance as possible.

Government research* has shown that when attendance levels fall below 95% a student’s academic achievement is adversely affected. Every student at King Edward VI School is set a target of achieving at least 96% attendance.

Attendance % Days Absent Over a School Year Minutes Late Every Day Days of Education Lost Per Year
95 10 5 3
90 19 15 10
85 28 30 19
80 38


Unless the reason for absence is unavoidable it is a parent/carer’s responsibility to ensure that students are in school, on time, every day school is open.

Please see the links below for full details of our Attendance Policy and our Attendance Matters leaflet. Students can also find attendance information in their planners.

Key Points to Note:

  • Too ill to attend?
    • A parent/carer should contact school via text on 07860 034183 before 9.15am on the first day of absence and leave the following details:
      • Student name
      • Tutor group
      • A brief reason for the absence
  • Marked as absent without a reason?
    • A text will be sent home, please respond via text with a reason for the absence as a matter of urgency so that we know that your child is safe
  • Proof of illness requested?
    • This may happen for extended periods of absence or where a student’s attendance is less than 90%.
  • Suffering from sickness and/or diarrhoea?
    • Students should not return to school until 48 hours from the last episode
  • Routine medical and dental appointments?
    • Should be made outside of school hours.
    • For unavoidable appointments to be authorised, a written note signed by a parent/carer together with an appointment card/letter will be required.
    • Students should only be out of school for the minimum amount of time necessary for the appointment, a full day’s absence will not normally be authorised.
    • Please give warning in advance via text on 07860 034183.
  • Late?
    • A late mark (L) will be applied to students who arrive in a morning after 8.55am but before registration finishes at 9.15am or after 1.35pm for the afternoon session.
    • Students arriving after 9.15am, without a valid reason supplied by parents/carers (preferably in writing), will receive an unauthorised absence mark. They must sign in at Bader Reception.
  • Leave of Absence?
    • Any leave of absence, including funerals, religious observance and sporting fixtures must be applied for by the parent/carer with whom the student normally resides on a Leave of Absence form as far in advance as possible, for consideration by the headteacher.

Please note that the above applies to all students, including those in Sixth Form

If a student has to leave site for any reason, a note must be brought into school, signed and dated by their form tutor, before signing out with the note at Bader Reception. Students MUST NOT leave the premises without the permission of the school.

If you are at all concerned about your child’s attendance and would like to discuss it further, please see the contact details in the Attendance Matters leaflet / Attendance Policy document.


Attendance Policy – June 2019

Leave of Absence Policy – June 2019

Attendance Matters Leaflet

*See Appendices A and B in the Attendance Policy document for links to government research on attendance and academic achievement together with government and local authority guidance and statutory requirements.